Privacy Policy

I. Introduction

Pressbooks is committed to ensuring that your privacy is protected.

This privacy policy sets out how Pressbooks uses any personal information that you give us when you use the Pressbooks.com and ingramspark.pressbooks.pub websites.

To make it easier to find which policies apply to you, this document is divided into sections applicable to (1) all visitors of the Pressbooks.com and ingramspark.pressbooks.pub websites, (2) visitors of public books on Pressbooks.com and ingramspark.pressbooks.pub, and (3) registered users of Pressbooks.com and ingramspark.pressbooks.pub. Depending on the case, more than one section may apply to you.

Please note that the present Privacy Policy does not cover the content and metadata in books you create on Pressbooks, nor the content in comments you leave on a Pressbooks book. For policies related to the handling of Book or Comment content, please consult our Terms of Service.

Pressbooks may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 1, 2019.

Who we are

Pressbooks (https://pressbooks.com/) and IngramSpark.Pressbooks (https://ingramspark.pressbooks.pub) are book creation and book sharing platforms operated by Book Oven Inc., a company registered in Montreal, Canada (hereafter “Pressbooks”, “we” or “us”). To contact us, email support@pressbooks.com.

Pressbooks is the data controller for the personal data listed in this document.

II. Data collection

1. Pressbooks.com and ingramspark.pressbooks.pub Site Visitor Data

This section applies to you if you visit any of the web pages located under https://pressbooks.com and https://ingramspark.pressbooks.pub.

A. Personal data

If you opt in to our marketing communications, we collect data about how you interact with our marketing emails, such as opens and clicks. By opting into our mailing lists, you consent to the collection, processing, and usage of this data.

B. Use of the personal data

C. Cookies and tracking

We use first-party cookies (such as the Google Analytics cookies) and may use third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with our website, with ad impressions, and for other ad service functions as they relate to our website.

D. Third-party services

Pressbooks uses third-party software providers for certain tasks. The third-party software providers we use are listed below. We do not share your personal information with other third parties unless compelled to do so by law.

Each of these providers has their own privacy policy, which you can find at the links below. These privacy policies provides more details on the personal information collected by each service on behalf of Pressbooks. We are not responsible for the privacy policies of these third-party providers.

2. Pressbooks.com and ingramspark.pressbooks.pub book sites Visitor Data

In addition to section 1 above, this section applies you, whether you are a registered user or not, if you visit the public web pages of books hosted on https://pressbooks.com and https://ingramspark.pressbooks.pub.

Pressbooks.com and ingramspark.pressbooks.pub are platforms which enable individuals to create their own content and share them publicly on the web.

Thus, in addition to the data collected by Pressbooks and listed under point 1.A above, book authors may embed content such as videos, images, documents, interactive elements, etc. from external websites or activate third-party plugins.

It is the responsibility of the book author(s) to inform you of privacy implications of third-party content on their book.

A. Personal Data

In addition to section 1 above, we collect:

Commenter information: If you leave a comment on a page where comments are enabled, you must provide a user name, email address and, optionally, a website. We also collect your IP address and browser user agent string.

B. Use of the personal data

The commenter information is used to identify you publicly as the author of the public comment and to help us automatically identify spam comments.

C. Cookies and tracking

If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

D. Third-party content and services

Embedded content

Embedded content from other websites behaves in the exact same way as if you visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Although Pressbooks tries to limit the type of embedded content that may pose security risks, we are not responsible for the behaviour of content that our users embed into their books.

Links to Other Websites

Our website may contain links to other websites. We do not have any control over other websites and cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites. You should exercise caution and look at the privacy statement applicable to the website in question.

Plugins

Some third-party plugins may also be active on books hosted by Pressbooks:

Pressbooks does not share personal information with these plugins. However, these plugins may collect personal information from you directly if you use them, e.g. by logging into your Hypothes.is account. You can consult their privacy policies by clicking on the links above.

Although Pressbooks tries to limit the third-party plugins available on our platform, we are not responsible for the behaviour of third-party plugins that book authors enable on their books.

Comments

If you leave a comment, an anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to generate a profile picture.

3. Pressbooks.com and ingramspark.pressbooks.pub Registered User Data

In addition to the 2 sections above, this section applies you if you are a registered user on https://pressbooks.com or https://ingramspark.pressbooks.pub.

A. Personal data


The collection of this data is necessary in order to fulfill our service contract to you.

By contacting us, you consent to the collection, processing and use of this information. This information is also necessary for us to respond to your requests, in order to fulfill our service contract to you.

The collection of this data is necessary in order to fulfill our service contract to you.

B. Use of the personal data

We require the above information to understand your needs and provide you with a better service, and in particular for the following reasons:

C. Cookies and tracking

Cookies set by Pressbooks are used in the following cases:

D. Third-party services

Pressbooks uses third-party software providers for certain tasks. These software providers may collect your data and/or use cookies, monitor your interactions, or embed additional third-party tracking. The third-party software providers we use in the course of business are listed below. We do not share your personal information with other third parties unless compelled to do so by law.

Each of these providers has their own privacy policy, which you can find at the links below. These privacy policies provides more details on the personal information collected by each service on behalf of Pressbooks. We are not responsible for the privacy policies of these third-party providers.

Some third-party plugins may also be active on books hosted by Pressbooks:

Pressbooks does not share personal information with these plugins. However, these plugins may collect personal information from you directly if you use them, e.g. by logging into your Hypothes.is or Akismet account. You can consult their privacy policies by clicking on the links above. If you use third-party plugins on your book, it is your responsibility to inform your users of privacy implications.

III. Other data processing topics

Data collected from third-party sources

We may collect data from third-party sources in order to identify potential clients for our enterprise services. This data may be collected from, among others, publicly available sources, social media, or through our attendance or sponsorship of community events.

Such information may include name, email address, phone number, job title, and institution.

Cookie opt-out

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt out by visiting the Network Advertising initiative opt out page or permanently using the Google Analytics Opt Out Browser add on. You can find that here: https://tools.google.com/dlpage/gaoptout/

Our users can opt-out of the collection and use of information for ad targeting at www.aboutads.info/choices.

Automated Decision-making

Pressbooks uses personal information such as username and email addresses in order to automatically identify spam content in books and comments.

International transfers of your personal data

Our servers are located on AWS secure databases in Montreal, Canada. Data transferred to third-party services may be hosted elsewhere. Please check the privacy policies of third party services under the “third-party services” subsections above.

Data retention

Personal data collected automatically and data you provide to Pressbooks when you register to create a book or leave a comment is retained indefinitely, or until we have no business or legal need to do so.

Your rights

If you are a registered user, you may access and modify your personal information (except your username) at any time from your user profile page.

As a registered user, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes, or anonymized data collected by our analytics providers.

If you no longer wish to receive occasional promotional email communications from Pressbooks (with the exception of the account administration emails), you may let us know by emailing us at support@pressbooks.com.

If you are a resident of the EEA,

Personal Data of Children

Our website is targeted to users over the age of 13. No one under this age may register on our website, according to our terms of service.

Legal basis for data processing

In addition to the cases outlined above, we may process your personal information as a data controller, where such processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. Our legitimate interests typically include: improving, maintaining, providing, securing, and enhancing our products and services.

Additional information

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online. All user traffic is sent over HTTPS and we ensure strict security on our servers to prevent unauthorized access.